Smarter Planning.
Efficient Delivery.
Safer Outcomes.
Operational management and resource planning software built for real-world operational teams, developed to automate the heavy lifting, while empowering managers to make informed, flexible decisions
Key Features
Intelligent Auto-Allocation
Quantum IQ reduces planning time by up to 92%, using advanced auto-allocation algorithms and fully configurable rules to streamline workforce scheduling in seconds.
The platform ensures optimal staffing for every session — preventing overbooking, eliminating understaffing, and reducing reliance on agency staff.
Allocation logic accounts for individual availability and team preference, supporting efficient service delivery without compromising staff wellbeing.
Geographical efficiency is built in - The geographical allocation algorithm groups schools for same-day scheduling based on a configurable distance threshold, using precise geolocation data to minimise travel time and enhance route efficiency.
This overview calendar at management level highlights staffing gaps, unallocated clinics, and flags any data inconsistencies with alerts—enabling proactive oversight and efficient coordination across your programmes.
Automated School Engagement
IQ Mail takes the hassle out of school communications. Send professional, branded invitations automatically.
Schools confirm or decline instantly — each response updates your system in real time, so you’re always up to date without lifting a finger.
See at a glance who’s accepted, declined, or yet to respond with the live dashboard. Scheduled chaser emails follow up with non-responders, ensuring fast replies without adding to your workload.
Fewer emails, fewer calls, faster planning — IQ Mail keeps communication flowing effortlessly so your team can focus on delivery, not admin.
Flexible Resource Management
Our system enables responsive staffing through configurable shift patterns and an intuitive daily planning tool.
Staff can easily submit requests for training and annual leave via a dedicated portal, streamlining communication and reducing administrative effort.
With role-based access, managers can then quickly adjust allocations to accommodate real-world changes such as last-minute shift swaps.
All updates are captured in real time and seamlessly integrated into the allocation algorithm, ensuring only available staff are assigned to sessions and maintaining accurate, continuous service delivery.
Live Visibility and Real Time Tracking
A live dashboard allows real time tracking where users can see progress and efficiency of projects at a quick glance, customisable to show the data that’s important to you.
Real-time personal allocation calendars give staff clear visibility of their assignments, including location and pick-up status. At a management level, the overview calendar highlights staffing gaps, unallocated clinics, and flags any data inconsistencies with alerts—enabling proactive oversight and efficient coordination across your programmes.
Personal Staff Allocation Calendar
All staff can view and access their allocations in real-time across programmes - without having to filter through unnecessary information.
Calendars share key information for upcoming school visits, such as postcode and school size. Those nominated for lead nurse and vaccine pick-up will also be notified on their calendars.
Powerful Reporting Suite
Quickly see which schools have confirmed, declined, or yet to respond to their allocated sessions with Allocation Reporting. Identify where action is needed so you can follow up and keep your schedule on track.
Integrated Uptake Reporting enabled you to track immunisation uptake across schools and sessions in real time. Identify schools with lower uptake so you can schedule follow‐up sessions or target additional support where it’s needed most.
Stock Management tools help teams Monitor vaccine stock levels across your service in real time. Prevent over‐ordering or shortages, reduce waste, and ensure every session is properly supplied.
Customisable reporting is proactive with an audit ready system, generating reports for commissioners, NHS trusts and internal reviews with the click of a button.
Built-In Data Integrity
Clean, accurate data ensures reduced admin errors, better planning and more efficient outcomes. The platform is synced with the school list from gov.uk to prevent duplication, ensuring no schools are missed and maintains a single source of truth.
Our software also learns as you use it—adapting to make smarter allocations based on historical uptake rates, so you avoid over- or underestimating allocations.
Rapid Deployment, Dedicated Support and Training
From day one, we’re by your side. Our team ensures a smooth onboarding process, working closely with you to configure the platform around your exact needs. We'll work with you to understand your service, providing ongoing guidance and continuity of support.
Training is tailored to every role — from nurses to programme leads — so your team feels confident from the start. And if you ever need help, our support team is just a call or message away, ready to assist.
Go Live In Just 6 weeks — Not Months. With a focused 1–2 week discovery phase, we tailor the platform to your needs and get you up and running fast. Start delivering results sooner, improve service efficiency and empower your team — all within six weeks of engagement.
The Impact in Numbers
100% of schools auto-allocated at the click of a button
60% increase in staffing efficiency of school sessions
92% reduction in planning time of immunisation programmes
73% reduction in the need for bank staff to complete a programme
44% reduction in travel time due to auto-geographical allocations
58% reduction in admin time completing basic tasks
The Development
Our client came to us after years of facing significant challenges planning and administering over 40,000 immunisations across over 500 schools. Resource planning was heavily time consuming, manually allocating staff lead to major inefficiencies, and reporting was reactive and often incomplete
Quantum IQ was developed to streamline and automate the service. This resulted in dramatically reduced planning time, optimised staffing meaning a reduction in the need for expensive bank staff, and a proactive oversight of the service whilst capturing useful, real time data
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What Quantum IQ can do for you
Experience improved efficiency and performance with our innovative software, tailored to meet the unique needs of your business.
Initial discovery work of only 1 to 2 weeks ensures we configure the platform to align perfectly with your needs.
During this time we’ll conduct an initial site visit to meet with you to understand your working practice and team structures, capture your individualised business rules and define your data requirements, before configuring the system.